ADMINISTRATIVE SPECIALIST - STREETS

Nampa, ID Job Title: Administrative Specialist -Streets Hiring Salary: $19.
42-$21.
92 DOE Position Salary Range: $19.
42-$26.
09 Reports to (Role): Street Division Superintendent Department/Group: Public Works – Street Division Job Code: 5058 FLSA Status: Non-Exempt Travel Required: None Position Type: Full-Time Job Family / Business Unit: Public Works / Street Division Benefits Eligible: Yes EEO Category: Admin Support PERSI Eligible: Yes WE TAKE CARE OF OUR PEOPLE! The City of Nampa offers competitive benefits and growth opportunities, including: Medical Dental Vision PERSI Retirement Plan, with 11.
18% employer contribution 401k & 457 Retirement Plans 11 Paid Holidays Paid Time Off (at least 4 weeks per year) Life Insurance with AD&D Short-Term Disability Long-Term Disability Flexible Spending Account Employer-Funded HRA VEBA Health Savings Wellness Program & Rewards Opportunity for student Public Service Loan Forgiveness Harward Recreation Center and Golf Membership Discounts Other Great Benefits! Role Statement for (Administrative Specialist): The principal functions of an employee in this class are to perform a variety of clerical and administrative support duties that require a high degree of administrative and organizational skills for the City of Nampa Street Division.
The position is multi-functioning and includes a significant level of complex and diverse duties and responsibilities.
Contacts are typically internal and external to the organization.
The work is performed under the supervision and direction of the Street Division Superintendent, but considerable leeway is granted for the exercise of independent judgment and initiative.
The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with assigned supervisors, other City employees, and the general public.
The principal duties of this class are performed in a general office environment.
Key Job Accountabilities: • Provide administrative support to key departmental personnel in relation to clerical requirements, prepares specialized reports as required and performs financial report maintenance, such as preparation, planning, and implementation of budgets and special projects for the department.
• Communicate information and state concerns in a clear and professional manner.
• Provide effective professional liaison between the division and other city departments, representatives from public agencies, area businesses and the general public.
• Answer calls, take messages, direct calls, answer questions, prepare meeting agendas, coordinate meetings, schedule appointments, and open, log, file, and distribute incoming documents.
• Respond to citizens’ questions and comments in a courteous and timely manner.
• Provide assistance, information, and answer inquiries from the public, respond to comments and questions and explain programs, policies and procedures in a courteous and timely manner.
• Listen to and direct comments and complaints from the public relating to Street Division operations and then take appropriate action to resolve and refer complaints.
• Prepare and process purchase orders.
• Track and monitor budget and prepare budget reports.
• Perform calculations and balance accounting reports.
• Process, track and monitor projects, work orders, contracts, agreements, schedules, time sheets and other information.
• Coordinate meetings, prepare meeting agendas and schedule meeting events.
• Transcribes or prepare letters, minutes, reports, statements, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions, and other related materials.
• Create and maintain a variety of files, records and documents on various administrative actions, projects and programs.
• Communicate and coordinate regularly with appropriate individuals to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.
• Keep immediate supervisor and designated individuals accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Assume responsibility for other duties as required or assigned.
• Attend meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Perform other duties as assigned.
Essential Relationship Expectations: Keep immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
Respond to citizens' questions and comments in a courteous and timely manner.
Communicate and coordinate regularly with appropriate individuals to maximize the effectiveness and efficiency of interdepartmental operations and activities.
Provide suggestions for intradepartmental improvements for effective and efficient delivery of multidisciplinary services.
Is punctual and timely in meeting requirements of job duties, including attendance standards and work deadlines.
Communicate information and express concerns in a clear and professional manner.
Respect the opinion of others and demonstrate a professional relationship with employees, supervisors and others.
Accept and perform in a timely and effective manner in work assignments and/or how work is performed.
Skills/Abilities: • Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language.
• Ability to prepare presentations and present material with strong public speaking skills.
• Ability to understand and follow oral and/or written policies, procedures, and instructions, use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, and prepare and present accurate and reliable reports containing findings and recommendations.
• Ability to analyze maps, codes, and legal descriptions, and make appropriate judgments on compliance and non-compliance issues.
• Ability to establish and maintain cooperative working relationships with environmental compliance agency representatives, landowners, contract engineers, designers, contractors, developers, neighborhood associations, other City divisions and the general public, and where appropriate to use innovative dispute resolution techniques.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
• Integrity, ingenuity, inventiveness, and personal pride in the performance of assigned tasks and openness to a decision-making process.
Key Behavioral Competencies: • Accountability - Ability to accept responsibility and account for his/her actions.
• Commitment to Safety - Understands, encourages, and carries out the principles of integrated safety management; complies with or oversees the compliance with safety policies and procedures; completes all required training; takes personal responsibility for safety.
• Decision Making - Ability to make critical decisions while following company procedures.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Innovative - Ability to look beyond the standard solutions.
• Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
• Management Skills - Ability to organize and direct oneself and effectively supervise others.
Education, Experience Level, Certification Requirements: • High School Graduate or General Education Degree (GED): Required.
• Bachelor's Degree (four-year college or technical school) Preferred, Field of Study: Environmental Science, Biology, Chemistry, Public/Business Administration, or related field.
• Five (5) years of professional experience with at least two (2) years of experience as a Supervisor (Local government experience preferred).
And /or any combination of any experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks and the ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology.
• Valid State of Idaho Driver's License Working Conditions (more detailed essential physical job functions available upon request): • The principal duties of this class are performed in a general office environment and throughout the city.
The City of Nampa has a Drug/Alcohol Free Workplace Policy.
Any offer of employment is contingent upon passing a pre-employment drug test and background check.
The City of Nampa is an equal employment opportunity employer.
All applicants will be considered for employment without regard to race any other characteristic protected by federal, state, or local laws.
This position may close prior to the closing date.
Position : 505819 Code : 20240031-1 Type : INTERNAL & EXTERNAL Posting Start : 11/28/2023 Posting End : 12/05/2023 Salary: $19.
42-$26.
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