Management Assistant

Job no: 498179 Work type: Classified Location: Boise, ID Categories: Administration and Business Operations, College of Engineering, Mid-Level About Us: Boise State University is located along the banks of the Boise River and a short stroll from the state capitol.
We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.
Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students.
Applications from individuals of all backgrounds and identities are welcomed.
Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.
boisestate.
edu/about/ Job Summary/Basic Function: Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.
Department Overview: Micron School of Materials Science and Engineering is based on a strong foundation of interdisciplinarity, radical collaboration, industrial support, and dynamic balance.
Our vision is to be a leader of inclusive excellence, empowering world-class students to solve global challenges of enduring significance through materials innovation.
Level Scope: Regularly works on tasks that are varied and complex.
Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.
Essential Functions: 60% of the time the Management Assistant must: Performs minimal clerical support, decisions are non-routine and the consequence of error impacts the departments internal and external customers.
Requires in-depth knowledge of the organization in order to manage a single program or multiple projects.
They interpret, apply, and implement policies and procedures to accomplish the mission of the organization.
Part of the management team and participate in management decisions and may supervise staff.
They have administrative decision making latitude and serve in a leadership role.
Recognized by others as having the authority and accountability delegated by the administrator when responding to inquiries, resolving complex problems or issues, or committing department resources.
Authority to respond to sensitive or controversial issues that require high level public relations and interpersonal skills.
May have budgeting responsibilities.
The program knowledge for some positions can only be gained by extensive, progressive experience within the program.
These positions may be underfilled with a lower level classification and delegated increasing authority as expertise is gained.
35% of the time the Management Assistant must: Write, edit and coordinate distribution of information, promote and increase the visibility of initiatives and accomplishments of faculty and students.
Manage internal and external communications to project a positive image for the school.
Assist in outreach activities by posting to Social Media or Website.
Develop, organize and execute public relations events.
Schedule conference rooms and events for faculty and students.
Coordinate with faculty to manage student summer programs.
Assist with supervising student employee team, including approving pcards, managing workload and performance evaluations, and supporting continuous process improvement.
Support front office operations including training staff, and developing and revising processes.
Process Travel and Expense Reimbursements for faculty and student employees.
Process purchases with p-card under $3,000 and via purchase requisition over $3,000.
Assist faculty and students with University shipping processes.
5% of the time the Management Assistant must: Perform other duties as assigned.
Knowledge, Skills, Abilities: Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
Experience coordinating events; using Publisher software; using Powerpoint; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.
Minimum Qualifications: Experience: interpreting and applying regulations or policies and procedures; planning, organizing, implementing, and evaluating special projects; independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis; analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.
Preferred Qualifications: Excellent writing, editing and communication skills.
Knowledge and ability to use a variety of social medias to create, communicate and disseminate information.
Experience using word processing and basic web content management materials.
Experience working in higher education.
Experience in reconciling expenses with company purchasing cards.
Experience booking travel and processing expense reports.
Familiarity with grants.
Proficient in Google Suite, Canva, and Smartsheets.
Salary and Benefits: Salary range is $21-$23.
17 an hour, commensurate with experience.
Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being.
Our program provides flexibility so you can choose the benefits that are right for you and your family.
Learn more about our benefit options at https://www.
boisestate.
edu/hrs/benefits/.
Advertised: February 28, 2024 Mountain Standard Time Applications close: March 20, 2024 11:55 PM Mountain Daylight Time